(DOE-085-23 Repost) Planning Associate 3 School/Education Programs

Trenton, NJ
Full Time
Division of Field Support and Services, Office of Fiscal Accountability and Compliance
Mid Level

Notice of Vacancy - Deadline Extension

Candidates who have previously applied do not need to reapply.

Reference Number: DOE-085-23 Repost
Title: Planning Associate 3 School/Education Programs
Range/Title Code: R30/72632
Salary: $90,643.87 - $129,354.76
Position Number: 648556
Issue Date: January 5, 2024
Closing Date: March 11, 2024
Core Hours of Operation: 7:30 a.m. – 5:30 p.m.
Location: Trenton, New Jersey
Division: Division of Field Support and Services, Office of Fiscal Accountability and Compliance


Under direction of the Director, State Aid Audit Unit, supervises the analysis, establishment, and administration of operating and grants-in-aid budgets for state, federal, and other funding sources; analyzes management practices and financial controls in order to assess their adequacy to implement education plans and increase program efficiency and cost savings; supervises the development of education programming by conducting analyses and evaluation of educational programs, surveys, needs assessments, and program fiscal data related to state and federal formula aid and discretionary grant applications and allocations; and/or supervises the design and management of research studies related to school funding areas; and/or supervises the monitoring of all financial areas for school districts; performs mandated regulatory functions; works with a high level of independence; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; and performs other related work as required.

Supervises staff in the performance of fiscal audits of Applications of State School Aid/District Report of Transported Resident Students, Extraordinary Aid for Special Education Costs and Chapter 192/193 expenditures. This includes, but is not limited to: planning, organizing, and assigning the work of a team within an organizational unit; developing audit plans, procedures, work processes; performing workpaper reviews of audit unit staff. In addition, the supervisor automates certain audit procedures through the use of software applications such as IDEA and ACL and Excel VBA. The supervisor performs mandated regulatory functions relating to the New Jersey Department of Education’s Collaborative Monitoring of Federal Programs for selected school districts and charter schools. The supervisor also conducts audit procedures.



Graduation from an accredited college or university with a Master's degree in Public Administration, Educational Administration, Business Administration, Accounting, or a related field.

Note: Possession of a valid Certificate as a Certified Public Accountant issued by the New Jersey State Board of Certified Public Accountants may be substituted for the Master's degree.


Five (5) years of professional experience in school business management/accounting or public or private sector budgeting, accounting, or auditing.

Preferred Education/Experience

One (1) year of experience in a supervisory capacity; and intermediate proficiency in the use of data analytic software such as IDEA, ACL, Power Automate, or EXCEL VBA.

Open to the Following

In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees are required to obtain New Jersey residency within one (1) year of employment.

Applicants must meet the open competitive requirements listed on the job specification on file at the Civil Service Commission.  You may access the job specification through the Civil Service Commission’s website info.csc.state.nj.us/jobspec/72632.htm.

Interested candidates may apply via: https://www.nj.gov/education/careers/.

Authorization to Work

Selected candidates must be authorized to work in the United States according to the Department of Homeland Security, United States Immigration and Customs Enforcement regulations. Note: The State of New Jersey does not provide sponsorships for work visas.

SAME Applicants

If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program, visit their website at: nj.gov/csc/same/overview/index.shtml, email: [email protected], or call the Civil Service Commission at (833) 691-0404.

EOE/AA Statement

The New Jersey State Department of Education is an Equal Opportunity Employer, has an Affirmative Action Program, and will not discriminate against any person because of race, creed, religion, color, national origin/nationality, ancestry, age, sex/gender (including pregnancy), marital status/civil union partnership, familial status, affectional or sexual orientation, gender identity or expression, domestic partnership status, atypical hereditary cellular or blood trait, genetic information, disability, (including perceived disability, physical, mental, and/or intellectual disabilities), or liability for service in the Armed Forces of the United States, and is committed to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

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