(DOE-004-26) Personnel Assistant 2 or Personnel Assistant 3 (Leave Coordinator) (Open to Current State of New Jersey Employees Only)

Trenton, NJ

Full Time

Division of Administrative Services, Office of Human Resources

Mid Level

Notice of Vacancy

Reference Number: DOE-004-26
Title: Personnel Assistant 2 or Personnel Assistant 3
(Leave Coordinator)
Range/Title Code: P25/63254 (Personnel Assistant 2)
P22/63253 (Personnel Assistant 3)
Salary: $77,143.55 - $113,263.75 (Personnel Assistant 2)
$67,312.27 - $98,503.27 (Personnel Assistant 3)
Position Number: TBD
Issue Date: April 9, 2026
Closing Date: May 7, 2026
Core Hours of Operation: 7:30 a.m. – 5:30 p.m.
Location: Trenton, New Jersey
Division: Division of Administrative Services, Office of Human Resources

Description

Personnel Assistant 2: Under the general supervision of a supervisor in the Office of Human Resources, performs personnel work of considerable technical difficulty; acts in the capacity of a principal assistant overseeing a significant portion of a personnel program area such as classification, recruitment, personnel orientation and training, personnel research, administrative services, employee counseling and personnel services, or management assistance; and may take the lead over a group of lower-level Personnel Assistants and support personnel. This position is responsible for processing and approval of all Federal and State leave requests, to include but not limited to, pregnancy disability, personal illness, and Worker's Compensation. This position will also provide guidance to employees and management regarding leave processes, rules, and regulations; and may perform other duties within Human Resources as needed.

Personnel Assistant 3: Under the limited supervision of a supervisor in the Office of Human Resources, performs moderately difficult personnel work pertinent to one or more major personnel program areas such as classification, recruitment, personnel orientation and training, personnel research, administrative services, employee counseling and personnel services, and management assistance. This position is responsible for processing all Federal and State leave requests, to include but not limited to, pregnancy disability, personal illness, and Worker's Compensation. This position will also provide guidance to employees and management regarding leave processes, rules, and regulations; and may perform other duties within Human Resources as needed.

Requirements

Education/Experience

Personnel Assistant 2
Note: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Seven (7) years of professional experience in a personnel program of a public or private organization.
or
Possession of a Bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience.
or
Possession of a Master's degree in Business Administration, Personnel Administration, Public Administration, Management, or other related field from an accredited college or university; and two (2) years of the above-mentioned professional experience.

Personnel Assistant 3
Note: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Six (6) years of professional experience in a personnel program of a public or private organization.
or
Possession of a Bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
or
Possession of a Master's degree in Business Administration, Personnel Administration, Public Administration, Management, or other related field from an accredited college or university; and one (1) year of the above-mentioned professional experience.

Note: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

Preferred Education/Experience

Personnel Assistant 2: Two (2) years of experience in administration of Federal and State leaves. Experience with eCATS benefit maintenance and payroll.

Personnel Assistant 3: One (1) year of experience in administration of Federal and State leaves. Experience with eCATS benefit maintenance and payroll.

Employee Benefits

As a NJ State Department, NJDOE offers a comprehensive benefits package including:
• Pension
• Deferred Compensation
• Health (medical, prescription drug, dental & vision care) and Life Insurance
• Public Service Loan Forgiveness (PSLF)
• Tuition Reimbursement*
• Flexible and Health Spending Accounts (FSA/HSA)
• 13 paid holidays
• Benefit Leave (vacation days, sick days and administrative leave days)
• Telework*
• Alternate Work Week Program*

*Pursuant to Department’s policy, procedures, and/or guidelines.

Open to the Following

In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees are required to obtain New Jersey residency within one (1) year of employment.

Employees serving in a permanent capacity in a competitive title who meet the open competitive requirements listed on the job specification on file at the Civil Service Commission. You may access the job specification through the Civil Service Commission’s website info.csc.nj.gov/jobspec/63254.htm (Personnel Assistant 2) or info.csc.nj.gov/jobspec/63253.htm (Personnel Assistant 3).

Interested candidates may apply via: https://www.nj.gov/education/careers/.

Authorization to Work

Selected candidates must be authorized to work in the United States according to the Department of Homeland Security, United States Immigration and Customs Enforcement regulations. Note: The State of New Jersey does not provide sponsorships for work visas.

SAME Applicants

If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program, visit their website at: nj.gov/csc/same/overview/index.shtml, email: [email protected], or call the Civil Service Commission at (609)-292-4144, option 3.

EOE/AA Statement

The New Jersey State Department of Education is an Equal Opportunity Employer, has an Affirmative Action Program, and will not discriminate against any person because of race, creed, religion, color, national origin/nationality, ancestry, age, sex/gender (including pregnancy), marital status/civil union partnership, familial status, affectional or sexual orientation, gender identity or expression, domestic partnership status, atypical hereditary cellular or blood trait, genetic information, disability, (including perceived disability, physical, mental, and/or intellectual disabilities), or liability for service in the Armed Forces of the United States, and is committed to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Candidates with foreign degrees must submit an evaluation of the transcripts from a recognized evaluation service at the time of submission. Failure to do so may result in your ineligibility.

Human Check*

Submit Application