(DOE-020-25) Planning Associate 3 School/Education (Internal Posting)

Trenton, NJ

Full Time

Finance and Business Services, Office of Budget and Accounting

Mid Level

Notice of Internal Vacancy

Open to Division of Finance and Business Services Only

Reference Number: DOE-020-25
Title: Planning Associate 3 School/Education Programs
Range/Title Code: R30/72632
Salary: $97,099.98 - $143,175.68
Position Number: 012033
Issue Date: 8/18/2025
Closing Date: 9/1/2025
Core Hours of Operation 7:30 a.m. – 5:30 p.m.
Location: Trenton, New Jersey
Division: Division Finance and Business Services, Office of Budget and Accounting

Description

Under direction of the Director, Office of Budgeting and Accounting, in the Department of Education, supervises the analysis, establishment, and administration of operating and grants-in-aid budgets for state, federal, and other funding sources; analyzes management practices and financial controls in order to assess their adequacy to implement education plans and increase program efficiency and cost savings; supervises the development of education programming by conducting analyses and evaluation of educational programs, surveys, needs assessments, and program fiscal data related to state and federal formula aid and discretionary grant applications and allocations; and/or supervises the design and management of research studies related to school funding areas; and/or supervises the monitoring of all financial areas for school districts; performs mandated regulatory functions; works with a high level of independence; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; and performs other related work as required.
This position is responsible for overseeing the daily operations of the Budget Unit and ensuring the accuracy, integrity, and timeliness of all budget-related functions. The supervisor plays a critical role in coordinating the preparation, submission, and monitoring of the Department’s budgets, and serves as the primary liaison between the unit, internal program offices, and the Department of the Treasury’s Office of Management and Budget. The supervisor will manage a team of budget analysts and oversee the development of quarterly spending plans, annual budget requests, and related technical budget materials, including budget modules, exhibits, and responses to the Office of Management and Budget (OMB) during budget rounds. The position is also responsible for monitoring personnel expenditures, tracking full-time equivalent (FTE) usage, and ensuring compliance with applicable state and federal fiscal requirements. This includes coordinating with human resources and program offices to ensure that salary allocations and position funding are aligned with approved budgets.

Requirements

Education

Graduation from an accredited college or university with a Master's degree in Public Administration, Educational Administration, Business Administration, Accounting, or a related field.

Experience

Five (5) years of professional experience in school business management/accounting or public or private sector budgeting, accounting, or auditing.

Preferred Education/Experience

Experience with the administrative functions of the Electronic Cost Accounting and Time sheet System (ECATS), the New Jersey Comprehensive Financial System (NJCFS), and Business Objects is preferred. Familiarity with the Personnel Management Information System (PMIS) and the State of New Jersey’s technical budget process is also desirable.

Employee Benefits

As an NJ State Department, NJDOE offers a comprehensive benefits package including:
• Pension
• Deferred Compensation
• Health (medical, prescription drug, dental & vision care) and Life Insurance
• Public Service Loan Forgiveness (PSLF)
• Tuition Reimbursement*
• Flexible and Health Spending Accounts (FSA/HSA)
• 13 paid holidays
• Benefit Leave (vacation days, sick days and administrative leave days)
• Telework*
• Alternate Work Week Program*

*Pursuant to Department’s policy, procedures, and/or guidelines.

Open to the Following

In accordance with the New Jersey First Act P.L. 2011 c.70, effective September 1, 2011, new public employees are required to obtain New Jersey residency within one (1) year of employment.
Division Finance and Business Services applicants must meet the open competitive requirements listed on the job specification file at the Civil Service Commission. You may access the job specification through the Civil Service Commission’s website https://info.csc.nj.gov/jobspec/72632.htm .
Interested candidates may apply via: https://www.nj.gov/education/careers/.

Authorization to Work

Selected candidates must be authorized to work in the United States according to the Department of Homeland Security, United States Immigration and Customs Enforcement regulations. Note: The State of New Jersey does not provide sponsorships for work visas.

SAME Applicants

If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted along with your resume by the closing date indicated above. For more information on the SAME Program, visit their website at: nj.gov/csc/same/overview/index.shtml, email: [email protected], or call the Civil Service Commission at (609)-292-4144, option 3.

EOE/AA Statement

The New Jersey State Department of Education is an Equal Opportunity Employer, has an Affirmative Action Program, and will not discriminate against any person because of race, creed, religion, color, national origin/nationality, ancestry, age, sex/gender (including pregnancy), marital status/civil union partnership, familial status, affectional or sexual orientation, gender identity or expression, domestic partnership status, atypical hereditary cellular or blood trait, genetic information, disability, (including perceived disability, physical, mental, and/or intellectual disabilities), or liability for service in the Armed Forces of the United States, and is committed to Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities

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